Meet Vilma

Vilma Villavicencio, owner and founder of Checklist Events, has over 18 years of extensive experience in domestic and international logistics, conferencing and event management with meetings ranging in size from 10 – 2100 attendees.

During her successful career organizing meetings for the financial conglomerates MONY and AXA, and AFS Intercultural Programs, she was recognized in the meeting industry for her professionalism and excellence in corporate event management.

Her extensive industry experience built up a broad network of contacts and relationships with hospitality professionals, hoteliers, speakers’ bureaus, convention and visitors bureaus, destination management companies, third-party vendors and meeting technology service providers that she leverages on her clients' behalf to guarantee that they not only receive five-star treatment, but preferential prices.

Prior to launching Checklist Events, Vilma was Lead Manager of Retail Corporate Conferences at AXA where she developed strategic plans for company events and managed her team to achieve meeting goals by consistently delivering high quality events with focus on time management and budget accountability.

Vilma budgeted, planned and managed AXA's prestigious national and international conferences, which recognized and rewarded the company's pinnacle producers.

She was also engaged in the full-service planning of other top-tier company meetings, including national education conferences and annual conferences.


  • “I want my clients to experience the same excitement and passion that I enjoy when taking bits and pieces and creating a holistic experience.”
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Professional Accomplishments

 Member of Financial and Insurance Conferences Association (FICP) since 2003 - 2014.

 A panelist at the 2008 FICP Annual Meeting Forum on the topic of hotel contract negotiations.

 Member of 2012 FICP Sponsorship Committee.

 Certificate in Meeting, Conference and Event Management, New York University School of Continuing and Professional Studies.

 Certificate in High Achievement – Alignment for Entrepreneurial and Personal Success

 AXA Rising Star Nominee in 2007, 2008, 2009 in appreciation of her leadership and commitment to excellence.

 Bachelor of Arts, International Studies and Spanish Literature, Iona College.

 From 1993- 1998, Vilma was Logistics Coordinator at AFS Intercultural Programs based in New York City, a non-profit international exchange organization that supports intercultural learning experiences for students.

Fun Facts

 I am a native New Yorker…

 Yo hablo Español…

 I am the mother of a daughter in high school and a son in early education…

  I am an avid Salsa dancer and member of the New York Salsa Congress Planning Committee...

 I have worked conferences in over 12 countries…

 I put Tabasco sauce on just about anything…